Managing payroll for multiple clients is one of the most time-consuming tasks in an accounting practice. Between different pay schedules, varying state requirements, and unique employee configurations, it's easy to spend hours on what should be routine processing.
Centralize Everything in One Dashboard
The biggest time-saver is having a single place to manage all your clients. Instead of logging into separate systems or maintaining spreadsheets, a centralized dashboard lets you see which clients need payroll runs, which have pending tax filings, and which have upcoming deadlines.
With Payrollix, your multi-client dashboard shows real-time status for every client — payroll due dates, filing deadlines, and outstanding tasks — all in one view.
Standardize Your Payroll Process
Create a consistent workflow for every client: verify hours, review changes, approve payroll, confirm direct deposits. When you follow the same steps every time, errors drop dramatically and processing speed increases.
Set up recurring pay schedules (weekly, bi-weekly, semi-monthly, monthly) for each client once, and the system will prompt you when it's time to run payroll.
Automate Tax Calculations and Filing
Manual tax calculations across multiple states and localities are the #1 source of payroll errors. Automated tax engines handle federal, state, and local withholding calculations instantly, and e-file quarterly 941s and annual 940s without you lifting a finger.
Payrollix calculates taxes in real-time during every payroll run and auto-files to the IRS via the MeF e-filing system. You just review and approve.
Delegate with Client and Employee Portals
Stop being the middleman for every timesheet submission and paystub request. Employee self-service portals let workers view their paystubs, W-2s, and update their personal information. Client portals give business owners visibility into their payroll without calling you.
This alone can save significant time each week by eliminating routine back-and-forth between you, your clients, and their employees.
Track Everything for Year-End
When January rolls around, you don't want to scramble to generate W-2s and 1099s. A good payroll system tracks all earnings, taxes, and deductions throughout the year, so year-end reporting is just a click away.
Payrollix generates W-2s and 1099-NECs in batch, archives them to S3 for IRS-compliant 4-year retention, and delivers them to employees via their portal.
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