Payroll insights, tax updates, and tips for accounting professionals
Some small-business clients want their payroll taxes filed and paid on time, but without the cash being pulled and held every pay period. It is possible — but it moves the penalty risk onto you. Here is how deferred (due-date) tax collection works and when it is safe.
Whether you deposit federal payroll taxes monthly or semi-weekly is set by an IRS lookback rule — not by choice. Here is how the schedule is determined, plus the $2,500 and $100,000 rules that can change it.
Nonresident-alien students on F-1 and J-1 visas are exempt from Social Security, Medicare, and FUTA — but not from federal income tax, and their withholding works differently. Here is exactly what applies, with the IRS provisions behind each.
California employers owe more than just unemployment insurance. Here are the four state payroll taxes — UI, ETT, SDI, and PIT withholding — with 2026 rates and how they are filed.
Weekly, biweekly, semimonthly, monthly — the schedule you pick changes the withholding on each check, even for the same wage. Here is why, with a worked example.
Short answer: yes. Payrollix is full-service — after each payroll we debit the taxes, deposit them to the IRS and your state, and file the returns for you.
You run payroll for your clients. Payrollix handles the tax filings. You manage the payroll for each client without personally preparing, submitting, and tracking every federal and state return — and that workload stays flat as your book grows.
Beyond unemployment insurance, several states levy their own employer payroll taxes — Vermont’s Child Care Contribution, Nevada’s Modified Business Tax, Oregon transit taxes, Colorado’s OPT. Here is what they are and who owes them.
Under Act 76, Vermont employers pay a 0.44% payroll tax on all wages to fund child care. Here is who owes it, how the employee split works, and how it is filed.
Nevada has no state income tax, but employers do owe the Modified Business Tax — a quarterly tax on wages above $50,000 per quarter. Here is how it works.
Oregon employers with work inside the TriMet or Lane transit districts owe an employer payroll tax on those wages. Here are the 2026 rates and how the districts work.
Several Colorado cities — Denver, Greenwood Village, Sheridan — charge a flat monthly Occupational Privilege Tax on employees who earn above a threshold. Here is who owes it.
Two of the biggest lines on your pay stub are not fees and they are not optional. Here is what Social Security and Medicare actually are, how much you pay, and what you get back for it.
Your salary and your take-home are two different numbers, and the gap can be a third of the total. Here is exactly what comes out between the two, with a worked example using real 2026 tax figures.
The old advice to "claim 0 or 1" describes a form that stopped existing in 2020. The modern W-4 asks about dependents and dollar amounts instead. Here is how to actually fill it out.
Most people glance at the net pay and file the stub away. But every line on it is there for a reason, and the year-to-date column is where you catch mistakes. Here is what each section means.
A 50-client firm and a 500-client firm do not do the same work scaled ten times. They do different work. The 50-client firm processes payroll. The 500-client firm operates payroll — and that transition is what most firms miss.
Quarter-end is not where payroll failures originate. They originate during the quarter, in the small things that did not get reconciled — and they surface all at once when the deadline forces them out.
Payroll has a reputation among accounting firms as a low-margin service. It is not — when it is priced and operated correctly. It becomes low-margin when the firm absorbs work the client should be paying for, and when one flat fee is asked to cover everything from a 2-employee one-state client to a 30-employee multi-state one.
Most payroll platforms were priced for a single business buying for itself. Run one across 50 clients and you pay that single-business premium 50 times over. Here is the math — and the mechanism behind it.
Best practices for accountants managing payroll for multiple clients efficiently.
The IRS has updated e-filing thresholds. Here's what it means for your practice.
Our new geofencing feature helps field teams clock in from job sites accurately.
Mark your calendar with these important quarterly filing deadlines.
Learn from the most frequent payroll errors we see and how to prevent them.
A complete guide to minimum wage changes across all 50 states.
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