Payments happen on the agency's schedule, not yours. There is nothing to log in to and approve each cycle — once the underlying payroll is run, the deposit is queued and sent on time.
Federal deposits
Federal income tax withheld, the employer and employee shares of Social Security and Medicare, and FUTA tax are deposited to the IRS through EFTPS. The schedule depends on the client's deposit frequency: monthly clients deposit by the 15th of the following month; semiweekly clients deposit twice a week on a fixed schedule tied to pay date.
Crossing a lookback threshold can move a client from monthly to semiweekly between years. If that happens, the deposit schedule on the client record needs to update for the new year, or the system will under-deposit.
State deposits
State withholding and state unemployment deposits follow each state's own schedule. Some states use ACH debit, where we pull from the client's funding account on the agency's schedule. Others use ACH credit, where we push from a Payrollix-controlled account. A handful still require a portal upload of payment instructions. Whichever path the state requires, Payrollix handles it.
ACH timing for deposits
Standard ACH for tax deposits settles in one to two business days. To meet a deposit deadline, the funds need to be available on the trigger date. We initiate the debit from the client's funding account in time for settlement to land before the deadline.
Same-day ACH is used where the deadline is tight and the bank windows permit. The cost is higher, so it is used only when standard timing would miss.
Where to see deposits
Every tax deposit appears on the client's tax-payments list with the amount, the agency, the period it covers, and the settlement date. Deposit acknowledgments from EFTPS and state agencies are attached to the record as they come back.
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