Every paystub and report PDF Payrollix generates can carry your firm's brand and use a paystub layout you choose. There are two independent settings: branding (logo, colors, contact) and the paystub template. Branding applies to every template, so you can mix and match.
Add your firm's branding
Go to Settings → Branding (the page is titled Firm branding). Everything here applies to PDF documents only — paystubs, payroll reports, 941/940, W-2/1099. The web app, mobile app, and emails stay Payrollix-branded.
- Logo — upload a PNG, JPEG, WebP, or SVG (max 2 MB). It prints at the top-left of the paystub, above the employer's name.
- Primary color — tints the header rule and the Net Pay line so the stub reads as yours.
- Firm display name — shown in the "Processed by …" footer.
- Support email / website — printed in the footer and used for the "For questions about this pay statement, contact …" line, so employees reach you, not Payrollix.
Leave any field blank to fall back to the Payrollix default. Your branding shows on all three templates below.
Choose a paystub template
On the same Firm branding page, pick the default layout for your clients' pay statements. All three show the exact same information — earnings, taxes, deductions, employer contributions, time-off balances, and the Current + YTD columns — they just look different:
- Classic (default) — an ADP-style two-column earnings statement. Familiar and information-dense; what most employees are used to.
- Airy — a modern look with rounded cards and a large "take-home this period" figure up top. Friendly and easy to scan.
- Minimal — a clean fintech look: an accent rail, an oversized net-pay number, and hairline tables.
New firms start on Classic. Changing the default applies to the next paystub generated for every client that hasn't set its own override.
Override the template for one client
A specific client can use a different layout than your firm default. Open that client → Settings → Company tab → Paystub Template and choose Classic, Airy, or Minimal — or leave it on Firm default to inherit your firm-wide choice. The override affects only that client's paystubs.
Show or hide the employee number on pay stubs
Each worker has a short employee number (e.g. GLPC-1001 — see Employee roster). By default it does NOT print on the pay stub — it stays an internal ID that still shows in the employee list, profile, and mobile app. Turn it on if you want it on the stub (some clients like it there for their records; others don't want an internal ID on the document).
- Firm-wide: Settings → Branding → "Show the employee number on pay stubs." Off by default; check it to print it on every client's stubs.
- One client: open that client → Settings → Company tab → "Show the employee number on this client's stubs" and choose Firm default, Show, or Hide. A client's Show/Hide overrides the firm default; Firm default inherits it.
When on, the number prints as Employee No: GLPC-1001 under the employee's name on the pay stub and the paper check stub (both are employee wage documents, so they share this toggle). Changes take effect on the next document generated.
This toggle controls only those employee stubs. The employee number always appears where accountants and the employer work with it regardless of the setting: the employees list/profile, the portals, the YTD-setup CSV, payroll reports (Wage Detail, Earnings Record, Payroll Summary, Check Register — shown as Name (GLPC-1001)), and W-2 Box d "Control number."
What your clients' employees see
Employees always see the same figures no matter which template you pick — a paystub is a legal wage record, so the numbers never change with the design. Only the styling does. For what each line means, point employees to how to read your paystub.
Changes take effect on the next paystub generated; already-issued PDFs are unchanged.