This guide covers: View your paystubs, Open one paystub, Download W-2 / 1099, Mobile app vs web.
View your paystubs
What it does: Lists every paystub for the selected year with year-to-date totals at the bottom.
Where: Employee Portal → Paystubs (/employee-portal/paystubs).
Steps:
- Sign in to the Employee Portal. From the left nav, click Paystubs.
- The year selector in the upper right defaults to the current year. Use the chevron arrows on either side, or the dropdown, to switch years (last 5 years available).
- The table shows: Pay Period (start–end dates) · Pay Date · Gross Pay · Net Pay · Actions.
- The {year} Summary card at the bottom totals Total Gross, Total Net, Pay Periods, and Avg. Net Pay across every paystub shown.
- To download a paystub PDF directly from the list, click the download icon in the Actions column.
- To open the full breakdown, click View in the Actions column (or click the row).
Who: The employee the paystub belongs to. No one else in the Employee Portal can see another employee's stubs.
Notes: If you have no stubs for the selected year, the page shows No paystubs for {year}. Paystubs appear automatically after each pay period is processed by your employer.
Open one paystub
What it does: Shows the full breakdown of one paycheck — earnings, taxes, deductions, and net pay — with current and YTD columns where applicable.
Where: Employee Portal → Paystubs → click a row, or /employee-portal/paystubs/{paystubId}.
Steps:
- From the Paystubs list, click View on the row you want.
- The header shows the pay period and Pay Date. The buttons in the upper right are Print and Download PDF.
- The Earnings section breaks down Regular Pay, Overtime Pay (if any), Bonus (if any), Other Pay (if any), and rolls up to Gross Pay with hours, current, and YTD columns.
- The Taxes section lists: Federal Income Tax · Social Security (FICA) · Medicare · State Income Tax · Local Tax (if any), each with current (red) and YTD figures, ending with Total Taxes.
- The Deductions section appears only if you have any (401(k), health, etc.) — each deduction shows the current amount with a Total Deductions roll-up.
- The Net Pay banner at the bottom is highlighted — it shows the amount deposited to your account this period and YTD.
- Click Download PDF to save a copy, or Print to print directly from the browser.
Who: The employee only.
Notes: The Local Tax row appears only if your state assesses local income tax and you have a jurisdiction on file. Sections for Bonus and Other Pay only appear when the amount is greater than zero — a clean paystub means none of those special pay types ran this period.
Download W-2 / 1099
What it does: Lists year-end tax documents (W-2 wage statement or 1099-NEC for contractors) once your employer issues them.
Where: Employee Portal → Tax Documents (/employee-portal/tax-documents).
Steps:
- From the left nav, click Tax Documents. The page defaults to last year (the most likely year you'd want a W-2 for).
- Use the year selector in the upper right to switch (last 5 tax years available).
- The blue info banner reminds you: W-2 forms are typically available by January 31st for the previous tax year.
- When a document is available, you see a card with the form name (Form W-2 - Wage and Tax Statement or Form 1099-NEC - Nonemployee Compensation), the tax year, and the date generated.
- Click Download on the card to open the PDF in a new tab. Save it for your records and for filing your personal taxes.
- Scroll to the bottom for the Understanding Your Tax Documents explainer and key dates (Jan 31 W-2 deadline, Apr 15 federal return deadline).
Who: The employee only.
Notes: If you don't see a document for a year where you worked, it likely has not been generated yet — W-2s are batched after year-end close (typically mid-January). If it is past January 31 and there's still nothing, contact your employer's accountant. The page shows Not available for download next to a card if the file is still being generated.
Mobile app vs web
What it does: The mobile app gives you fast access to paystubs, the time clock, and balance checks; the web portal has the full feature set, including W-4 edits and tax document downloads.
Where: Web — any browser at the Employee Portal URL. Mobile — Payrollix Employee app (iOS).
Steps:
- On mobile, install the Payrollix Employee app from the App Store and sign in with the same email and password you use on the web.
- Use mobile for: clock in / clock out (with GPS), checking the current paystub, viewing the time-off balance, and submitting a timesheet.
- Use the web portal for: downloading PDF paystubs, downloading W-2 / 1099-NEC, updating your W-4, splitting your direct deposit across accounts, and editing your profile.
Who: Every employee.
Notes: The mobile clock-in flow records your GPS location if your employer requires it; the web portal can also do this but the mobile app is the intended interface for clocking. Tax document downloads are web-only today.
Related: Set up direct deposit · Profile & W-4 · Time & leave.