This guide covers: View your week, Add / edit an entry, Submit for approval, Request a change after submission, and Manager review.
View your week
What it does: Shows weekly totals (Regular, Overtime, PTO, Holiday), the status (Draft, Submitted, Approved, Rejected, Processed), and a per-day breakdown.
Where: Bottom tabs → Timesheets (/(tabs)/timesheets).
Steps:
- Tap the Timesheets tab (calendar icon).
- The first card is the Week of MMM d - MMM d, yyyy picker. Chevron left/right to step back and forward. The label reads This Week when you're on the current week.
- Under the picker the Weekly Summary card shows a coloured status badge (grey Draft, orange Submitted, green Approved, red Rejected, blue Processed) and four big numbers: Regular, Overtime (orange), PTO (blue), Holiday (purple). The bottom row gives the Total Hours.
- Scroll down to Daily Breakdown — one card per day with Mon/Tue/etc., the date, total hours for the day, and small chips for the clock-in / clock-out times and the work-location name.
- Past Timesheets lists up to 5 prior weeks; each row shows the period, status badge, total hours, and a small edit-pencil button for requesting a correction on a closed week.
- Pull down to refresh.
Who: Hourly employees.
Notes: Timesheets are auto-generated from your Clock punches — you don't normally type hours by hand on mobile. Salaried-exempt employees usually don't see daily entries because their hours are auto-populated at run time.
Add / edit an entry
What it does: Files a correction request to add or fix a day's hours when your punches were wrong or missed.
Where: Timesheets tab → Request Correction button (or the small pencil on a past-week card) → Request Correction full-screen modal.
Steps:
- On the current-week summary card (only visible while status is Draft or Rejected, and no other correction is pending), tap Request Correction. A full-screen modal slides in.
- Type into Reason for Correction * (minimum 10 characters — e.g. Forgot to clock in Tuesday, worked 8am-4:30pm). Optionally fill Additional Notes.
- Below, the modal shows seven day cards (Sun-Sat) with four hour fields each: Regular, OT, PTO, Sick. Update only the cells you need to change.
- Tap Submit in the modal's top-right (the button reads Sending… while in flight).
- The app posts to
/api/employee-portal/timesheets/<id>/amendments, closes the modal, and shows Success — Correction request submitted. Your employer will review it. The card now shows a Correction Pending banner.
Who: Hourly employees fixing missed punches.
Notes: You can only have one pending correction per week — the Request Correction button hides while one is open. Past timesheets that have already been Approved or Processed cannot be edited from mobile.
Submit for approval
What it does: Hands the week to your manager for review. After submit you can no longer edit punches directly — only request a correction.
Where: Timesheets tab → Weekly Summary card → Submit for Approval button (only visible while status is Draft).
Steps:
- Make sure the week is correct (Daily Breakdown shows the punches you expect).
- Tap Submit for Approval. iOS shows a confirm: Submit Timesheet — Are you sure you want to submit this timesheet for approval? You cannot make changes after submission.
- Tap Submit.
- The status badge flips to Submitted (orange). The Submit button disappears. A Request Correction button appears if you need to change anything.
Who: Hourly employees.
Notes: Most employers run a Submit Reminder push notification on Friday evening or Sunday night if you haven't submitted yet — you can mute that in Profile → Notifications → Timesheet Reminders.
Request a change (after submission)
What it does: Asks your manager to approve a corrected version of an already-submitted week.
Where: Timesheets tab → current-week card (status = Submitted or Rejected) → Request Correction button. Past weeks: tap the small edit-pencil button on the past-week row.
Steps:
- Open the Timesheets tab and pick the week you need to change with the week-picker arrows (or scroll the Past Timesheets list).
- Tap Request Correction on the current week, or the pencil-circle button on a past row.
- The same Request Correction modal opens, pre-filled with the current hours. Update the cells you need to fix.
- Tap Submit.
- The card now shows a yellow Correction Pending banner with the reason, a per-day diff, the submitted time, and a Cancel Request link.
- If you change your mind, tap Cancel Request. iOS asks: Cancel Request — Are you sure you want to cancel this correction request? Tap Yes, Cancel.
Who: Hourly employees.
Notes: When your manager rejects a correction, the banner shows the rejection reason and you can file a new one. When they approve it, the timesheet refreshes to reflect the new hours and the banner clears.
Manager review (for managers)
What it does: As a manager or client-user, approve or reject your team's submitted timesheets from the Client app.
Where: Client mobile app → Timesheets tab (/(client-tabs)/timesheets).
Steps:
- Sign in to the app as a client — at the login screen, switch the segmented toggle from Employee to Client before entering your email.
- After login the bottom tabs are Dashboard · Timesheets · Employees · Integrations · Profile. Tap Timesheets.
- The top filter row offers all · submitted · approved · rejected · requests. Submitted is selected by default and shows every employee timesheet awaiting your review.
- Each row shows the employee name, the week, the status, and the total hours. Tap a row to open the review screen (
/timesheet-review). - On the review screen you can see each daily entry. Tap Approve to push it through to payroll, or Reject to send it back with a reason.
- The requests filter shows pending correction requests; tap one to see the proposed-vs-current diff and Approve/Reject the amendment.
Who: Owners, admins, and managers in the client app.
Notes: Approving a timesheet here is the equivalent of clicking Approve in the web client portal — it lands in the payroll-run intake the same way.
Related: Timesheets on the web · Mobile clock in/out & geofencing · Client mobile app.